Nominations Close: Friday, 23 September, 5 pm
Candidates’ Meeting: Thursday, 29 September 3 pm
Candidates’ Blurbs and Photos Due: Friday, 30 September, 3 pm
Campaigning can commence: Monday, 10 October
Voting Opens: Monday, 17 October 9 am
Voting Closes: Friday, 21 October, 5 pm
Key Election Contacts:
All candidates must adhere to the following guidelines. Non-observance can be grounds for disqualification as a candidate.
A meeting and briefing session for ALL candidates is scheduled for Thursday 29 September at 3:00 pm in Building 63 Student Space Mt Albert Campus. We intend to take photos for candidates at this event, so please be ready for that. If you are unable to make this time, please contact the Elections team before this date to arrange an alternative time to receive the information and have your photo taken.
BLURBS AND PHOTOS
Candidates must submit a blurb, with a word limit of 200 words. It should state why you are running and what you want to achieve. Your photo and the blurb will appear online on the voting form and the Unitec Student Media website.
Please submit your blurb (and have your photo taken) by 3:00 pm on Friday, 30 September. If this is not done on time, we cannot guarantee that it will appear on the voting form or the Student Media website.
Candidates may start a Facebook page saying they are running as soon as they have submitted their nomination and received a confirmation email.
Physical campaigning on campus is encouraged from Monday, 10 October.
Candidates may not interfere with the campaign of other candidates. Penalties for doing so can include disqualification.
Candidates found to be sending bulk unsolicited emails/messages to students will be disqualified. Bulk unsolicited messages are emails/messages sent to a group of individuals who have not requested the information and might not want to hear from you. THIS MEANS YOU MAY NOT SEND AN EMAIL TO YOUR ENTIRE CLASS OR TO A CLUB MEMBERSHIP LIST (for example).
While you cannot send bulk unsolicited emails/messages, you can create a Facebook group or event and invite all your friends. Any Facebook communication for election purposes must be shared on the Unitec Student Facebook page. This is only required if you are using Facebook as a campaign medium.
There is to be no communication with voters while they are logged on to the voting system.
Actions that contravene Unitec regulations or statutes will be assessed on a case-by-case basis, and may result in disqualification and disciplinary action.
POSTERS AND FLYERS
Posters must have the approved “lock-up” which will be provided to you. A “lock-up” is a standard banner and set text that must appear on your and all other posters. We will check for this before printing is done.
We will facilitate the printing of up to 50 free A3 posters for each candidate. All posters must be approved by the Elections team first – please email your proposed design to firstname.lastname@example.org for approval by 3 pm on Tuesday, 4 October.
Candidates are expected to exercise common sense when placing posters on and around campus. Candidates may use the free space on poster boards but not if the poster board is labelled for specific purposes only or obviously only used by staff. If you use all the free space so that other candidates cannot use it, we may remove your material to make more space available. Be reasonable.
Candidates must not display any promotional material relating to their campaign in the following areas: staff rooms, staff offices, inside classrooms, on glass surfaces, inside lecture theatres, over any Unitec posters. At any point, a candidate may be requested to remove their promotional material from any other area not explicitly defined above, if the location is deemed inappropriate.
Please do not use tape to affix posters (use BluTak or pin posters on noticeboards). No posters are to be fixed to glass surfaces such as doors, windows or reception screens. No Posters are to be placed on the walls in the main receptions or information centres.
Candidates are permitted to pass out or leave flyers around campus, with the exception being inside classrooms due to the untidy look that they pose for subsequent classes. Avoid situations where your flyers will end up as litter.
Candidates are responsible for the removal of all their personal campaign publicity by Wednesday, 26 October. Candidates who fail to remove their campaign material by this due date may be liable for the costs of removing the posters.
Candidates are permitted to chalk on concrete/asphalt ground for promotional purposes, provided that what is written or drawn is not offensive. Check with the Elections team at email@example.com before doing this.
Chalking is to be erased by candidates by Wednesday, 26 October or they may be liable for the costs of removing it.
ELECTION EVENTS (Provisionally booked)
A series of promotional pizza giveaways, BBQs or promotional stalls are planned as follows:
Mt Albert Campus Building One Monday, 17 October – Lunch
Waitakere Campus Tuesday, 18 October – Lunch
Northern Campus Wednesday, 19 October – Lunch
Mt Albert Campus Thursday, 20 October (The Hub/International Food Day) – promotional stall
You may wish to attend these events and distribute flyers.
We will facilitate the printing of up to 50 free A4 flyers for each candidate. All flyers must be approved by the Elections team and must incorporate the “lock-up” provided to you – please email your proposed design to firstname.lastname@example.org for approval by Tuesday, 4 October.
UNITEC STUDENT MEDIA BLOG
In addition to your 200-word blurb, you can also submit a blog or video (up to 30 seconds long) to the Unitec Student Media website by emailing to email@example.com.
If you aren’t comfortable creating your own video, please contact us on firstname.lastname@example.org so that we can book some help for you from the Unitec Student Media team.
There is no spending limit, but candidates are advised to have any expenditure or sponsorship from outside sources or help from non-Unitec students approved by the Elections team first.
SANCTIONS AND DISQUALIFICATION
Candidates who have breached the Election Rules or committed any fraudulent or dishonest act while campaigning may be sanctioned by the Elections team. Serious breaches may result in disqualification.
Disqualification is appropriate for situations where:
• The candidate has gained an unfair advantage which cannot be remedied by other sanctions; or
• The candidate had flagrantly and/or repeatedly breached the Elections team’s instructions.
Other sanctions the Elections team may impose include, but are not limited to:
• Reduction of campaigning time or rights;
• Formal warnings;
• Deduction of votes;
Voting is online.
Voting will take place from Monday, 17 October to Friday, 21 October.
Candidates must run against a ‘No Confidence’ option.
Upon the closing of the election, candidates will receive the official results from the Elections team, the timing of this announcement will be subject to results availability.
BEST OF LUCK!!!
You can download these guidelines by clicking here.